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In a Nutshell

Date

May 4, 2019

Last day to sign up and pay:
April 30, 2019


Venue

Lamatar


Distances

15K, 7K and Kids 2K

Overview





#KTMTrailRace #vonKathmandu #HotelCountryVilla #SmartPaani #GurkhaWarriors #Chimes #VidyapunjaSchool



Glimpses from the Trail

Running - photo by Anuj D. Adhikary (www.anujadhikary.com) (9 of 16) Running - photo by Anuj D. Adhikary (www.anujadhikary.com) (8 of 16) Running - photo by Anuj D. Adhikary (www.anujadhikary.com) (5 of 16) Running - photo by Anuj D. Adhikary (www.anujadhikary.com) (3 of 6) Running - photo by Anuj D. Adhikary (www.anujadhikary.com) (2 of 6)

Schedule


Please be on time. We will do our best to stick to the schedule below.

7:30am Shuttle bus departs from Gwarko (Ring Road) to race venue Starts from Vidyapunja School, Lamatar
8:00am Show up and bib collection Please be on time
9:00am 15K Race Start
9:15am 7K Race Start
10:30am 2K kids show up Please reach by 10:45am
11:00am 2K Kids Race Start Little Troopers!
11:30am Award Ceremony
12:00pm Cut-off time Race officially concludes
12:30pm Shuttle bus departs from race venue to Gwarko (Ring Road)

Categories and Prizes

40 y/o and above 18 to 39 y/o 17 y/o and below
The ages are at the time of race day. Increase in age in the middle of the series (ex. if someone turns 18 on the next race), it will not lead to change in category, in order to avoid race complications.

What to bring


Required

  • Payment Receipt of Season Pass Card
  • Running shoes (no sandals or slippers)
  • Water bottle
  • Energy bars for the trail
  • Light Rain jacket
  • Comfortable sporty attire
 

Recommended

  • Trail food (like granola bars)
  • Running backpack


Contact

If you have any inquiries, please call:
Anuj-Adhikary

Anuj 9801151533

General, Registration, Media, Sponsorship, Collaboration

Aashish-Mishra

Aashish 9808594623

General, Registration, Logistics, Trail Mob (practice runs)

Jimi-Oostrum

Jimi

Season Pass, Trail

Registration

Entry Fees

Please register on time to avoid disappointments. The deadline for entry and payment is April 30, 2019, after which a te entry fee of Rs. 2,000 will be applicable NB: Registration will be confirmed once the payment is made in full.

The payment is non-refundable (unless in the unlikely event that the race is cancelled) and non-transferable. Please visit a payment location to make payments for single race, or call Anuj at 9801151533 to purchase a Season Pass (see pricing below).

 

Single Race Fee

Payment for a single race

15K 7K
Nepali Rs. 1,000 Rs. 750
Nepali Student* Rs. 750 Rs. 500
Non-Nepali Rs. 1,500 Rs. 1,000
 

11 y/o and below kids: Rs. 500 for 7K / Rs. 250 for 2K (15K is not open for kids this age)

 

Season Pass A

Bulk purchase of Series race entry for 20% discount, non-refundable. Valid till April 30, 2019. Call us directly at 9801151533 or 9808594623 to purchase a season pass.

15K 7K
Nepali Rs. 2,400 Rs. 1,800
Nepali Student* Rs. 1,800 Rs. 1,200
Non-Nepali Rs. 3,600 Rs. 2,400
 

Season Pass B

Bulk purchase of Series race entry for no discount but is refundable, which means you pay in full right away and don’t have to worry about payments for the rest of the season. You get money back if you can’t make it to the race for any reason – no questions asked. Valid till April 30, 2019. Call us directly at 9801151533 or 9808594623 to purchase a season pass.

15K 7K
Nepali Rs. 3,000 Rs. 2,250
Nepali Student* Rs. 2,250 Rs. 1,500
Non-Nepali Rs. 4,500 Rs. 3,000
 

Includes: Race participation, chest number and pins, water at start + finish + checkpoint(s), checkpoint energy food like bananas and biscuits, recovery soup or snack, badges, and medals for winners.

Note: Online registration and payment will be after April 30, 2019. We highly encourage you to register and pay on time.

* Nepali Student = Class 1 to 12 during the time of race (valid ID required).

Participants below 18 years of age need guardians’ consent (i.e. signature on waiver) to participate. For first-time participants, their guardians must be present with them at the race venue to sign the waiver.

 

Single Race Fee

Payment for a single race

15K 7K
Nepali Rs. 1,000 Rs. 750
Nepali Student* Rs. 750 Rs. 500
Non-Nepali Rs. 1,500 Rs. 1,000
 

11 y/o and below kids: Rs. 500 for 7K / Rs. 250 for 2K (15K is not open for kids this age)

 

Season Pass A

Bulk purchase of Series race entry for 20% discount, non-refundable. Valid till April 30, 2019. Call us directly at 9801151533 or 9808594623 to purchase a season pass.

15K 7K
Nepali Rs. 2,400 Rs. 1,800
Nepali Student* Rs. 1,800 Rs. 1,200
Non-Nepali Rs. 3,600 Rs. 2,400
 

Season Pass B

Bulk purchase of Series race entry for no discount but is refundable, which means you pay in full right away and don’t have to worry about payments for the rest of the season. You get money back if you can’t make it to the race for any reason – no questions asked. Valid till April 30, 2019. Call us directly at 9801151533 or 9808594623 to purchase a season pass.

15K 7K
Nepali Rs. 3,000 Rs. 2,250
Nepali Student* Rs. 2,250 Rs. 1,500
Non-Nepali Rs. 4,500 Rs. 3,000
 

Includes: Race participation, chest number and pins, water at start + finish + checkpoint(s), checkpoint energy food like bananas and biscuits, recovery soup or snack, badges, and medals for winners.

Note: Online registration and payment will be after April 30, 2019. We highly encourage you to register and pay on time.

* Nepali Student = Class 1 to 12 during the time of race (valid ID required).

Participants below 18 years of age need guardians’ consent (i.e. signature on waiver) to participate. For first-time participants, their guardians must be present with them at the race venue to sign the waiver.

Registration Process

First-time participants of KTM Trail Race Series (Season 2)

1 Register Online

Fill up the online form for Race #8 Lamatar Last day to register and pay: April 30, 2019  

2 Pay Entry Fees

You can visit one of the payment locations to make the payment. Staff at these spots can help you fill up the form online. You may either pay entry fee for one race, or purchase a season pass. See details here. If you’re racing as a team or family, separate payments have to be done (ie. separate receipts) for each participant.  

3 Show up with payment receipt and sign the waiver

You will be provided with a race bib at the race venue once the once waiver is signed (if you haven’t signed one in a previous Series race). Please come at least 45mins before the start time. The race will start on time, so please plan to be on time. We cannot make hundreds of runners wait at the startline

Participants who are below 18 years of age at the time of race will need a legal guardian to sign the consent form. We crosscheck to ensure this.

Participants below 11 years of age must be accompanied by a guardian throughout the race course.

 

Returning participants of KTM Trail Race Series (Season 2)

 

1 Pay Entry Fees

You can visit one of the payment locations to make payments. Please write your name, date of birth and phone number very clearly on the payment slip as we need to match your name with existing record we have of you. NB: Registration will be final only after payments are made in full.  

2 Show up on time with payment receipt

Please come to the race venue an hour before the flag off time, and consider time required to reach the startline and account for traffic. You will be provided with a race bib at the race venue. The race will start as scheduled, so please plan to be on time. We cannot make hundreds of runners wait at the startline.

Payment Locations

Payment Locations_For Email
Payment locations across KTM Valley.

9818600643
Jhamsikhel, opposite Epic cycles, next to Cafe Soma

Umanga Lamichane 9865054940
Maharajganj, Opposite to the American Embassy

01-4246483, 9851198148
Cool coffee place Opposite to Adidas showroom in Darbarmarg, Kathmandu


New Baneswor Chowk, below Standard Chartered Bank


On the first turning of Satghumti next to Places Restaurant, when you turn in from Satghumti Chowk (near Sam's Bar).


Full Location Details

FAQs

General

Please email run@ktmtrailraceseries.com or call Anuj at 9801151533 / Aashish at 9808594623.



Registration and Payment

Participants in Kathmandu Valley have to visit one of the race registration spots and pay in full.

Last day to register and pay is April 30, 2019, after which flat late fees of Rs. 2,000 (regardless of age, gender and distance) will be applicable, to be paid on race day.

If you feel you can’t make time to register by deadline, we suggest you look into getting a Season Pass.

If you miss the deadline, the late entry fee will be Rs. 2,000 to be paid on race day. We cannot make exceptions. We’ve been lenient so far, but the number of late entries is just increasing by the month, and has caused the point system to break.

We strongly suggest you look into Season Pass A or (recommended) B, to sort this out. Pay for remaining races, and never worry about missing the deadline.

Please call us at 9801151533/9808594623 (or email us at run@ktmtrailraceseries.com) if you wish to defer your participation in the race you have signed up for.

The payment is non-transferable and non-refundable. However, you may defer your participation for the immediate next edition of the series for 25% additional charge. The payment will be non-refundable if you cannot make it to the next race and it is non-transferable to further races.

Though you can sign up as a team, timing will be taken individually for ranking and prizes. Individual members may go to one of the registration spots to register, or you may contact us to register as a group. Our team member will come to you with the registration form and for liability form/payment. Members will have to sign individual waiver forms.

You can call us at 9801151533/9808594623 (or email us at run@ktmtrailraceseries.com) with this issue. For genuine cases (participants outside the valley), we can make an alternative provision for registration. This will be done on a case-by-case basis.



Season Pass

Pay for the remaining races in one go, and you’re all set for the rest of the Series. Your name will pop up by default.

You can either get Season Pass A or Season Pass B.

You get 20% discount for the remaining races in the Series, but the amount is non-refundable in case you miss a race. It is non-transferable, meaning you can’t have someone else run under your name or payment.

You get no discount for the remaining races in the Series, but the amount is refundable. So if you miss a race, you’ll get the money back for the ones you miss. No questions asked. This is best if you can’t make time to go to a payment location to pay or if you tend to miss the deadline.

It is non-transferable, meaning you can’t have someone else run under your name or payment.

For both A and B, call Anuj at 9801151533 to give a heads up. The payment can be made at a payment location.



Race Eligibility and Preparation

The race is designed for newcomers, beginners and experienced runners alike. We can to help the running community grow – the raison d’etre of this race. There are non-competitive practice runs that take place almost every weekend, so even if you’ve never run or raced before, you are more than welcome to join these group runs. Or just show up at the race. The cut-off time is generous, and even if you brisk walk the whole way, you’ll be done in a few hours.

Yes, but a waiver/consent form needs to be signed by a legal guardian. We crosscheck this information. There is student discount for participants between classes 1 to 12 (who have not yet appeared for final exams of grade 12.) A valid student ID needs to be presented. Children below the age of 11 need to be accompanied by a guardian throughout the race.

Don’t worry, when you need to know, we will let you know. Some things you can be certain you’ll want/need is a good ruck, something you can be comfortable carrying for at least 4 hours. The race is self-supported – which means you’ll need to carry water, electrolytes and other hydration sources/diet with you on the trails. There may be opportunities to refill at on course water stations, but do not rely on this to be the case.

Please consult with your doctor before signing up for the race. Do let the organizers know of your medical condition and requirements beforehand. Do not push yourself and participate only if you are physically and mentally ready.



On Race Day

Yes, we have designated photographers and videographers covering the race. Photos will be uploaded on the website and KTM Trail Race Series’ Facebook page.

Yes, each photo goes for Rs. 300. If you buy a bulk of 4, you pay Rs. 1,000.

Send us via email link to photos you’d like to purchase, and we’ll send you high res.

Yes. We have provision to keep your bags. However, we do not take responsibility for loss or theft. A good idea on running races is to pack light and bring only those things you need while running.

Please inform an race organizer or a volunteer know immediately. They will note down your bib number and you may head home. Our team will be at the finishline until all runners have been tallied and accounted for.

You will be required to fuel yourself, trail events are partly self-supported, meaning you feed and hydrate yourself with no outside assistance. Bring enough food to endure the event. We provide recovery food at the finish. However, you should let the organizers know if you are allergic to any food.

Rain or shine, the race is on. Be more cautious on wet trails, and do be prepared with proper rain gear. Bring a zip lock or a plastic bag to keep all your belongings safe and dry.

Some parts of the trails go along the woods, so while there certainly are animals lurking in the jungles, there is very less likelihood that they will come out in broad daylight, especially when hundreds of people are running on the trail! That said, do stay alert and be prepared.



Sponsorship

Yes. This is a great opportunity to get brand exposure for you. please see Sponsorship Opportunity page and contact us if you’re interested in sponsoring the event. There are several schemes available.